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Pricing

100% Money-Back Guarantee

We're certain you're going to love myClubhouse, and that's one reason why our customers renew year after year! We want to make sure that you're 100% happy with the system, our customer service and your user experience. If you are not fully satisfied for any reason, just let us know within 6 months of the start if your licence. Tell us what the issues are and, if we cannot sort them out to your complete satisfaction, then we will give you a full refund of your purchase price.

Liability limited to the 12-month licence fee paid.

Core Benefits Included in All Packages

Pricing is based on the number of active members/users and whether your organisation is not-for-profit or commercial. myclubhouse is a premium solution with all the benefits listed below included, as standard, in all packages. Beyond the number of active members, most features are unlimited:

  • No Setup Fees
  • No Inflated Transaction Fees *
  • No Adverts - Ever!
  • Stand-alone Website
  • Stand-alone SQL Server Database
  • 250 MB Client Storage (Docs/CMS/Photos)
  • Free Hosting (UK Servers or international upon request)
  • Unlimited Admins (within member limits)
  • Unlimited Historical Data
  • Email Ticket Support Available
  • Free Import and Setting Up Assistance
  • Responsive Mobile-Friendly Design
  • International Settings (date / currency / tax)
  • GDPR Compliant
  • Member Management
  • Unlimited Subscriptions / Unlimited Membership Categories
  • Unlimited Branches and Sections
  • Unlimited Forms / Custom Data
  • Unlimited Dynamic Member Lists
  • Family Groups
  • Unlimited Events, Organisers and Bookings per member
  • Unlimited Emails and 2-Way SMS *
  • Team Management (Unlimited)
  • Electronic Payments (Stripe / PayPal / GoCardless) *
  • Finances / Unlimited Payees
  • Free Data Export to CSV
  • Free Data Import from CSV
* Third-party charges may apply. Please see Twilio for SMS charges and PayPal, Stripe and GoCardless for transaction charges.

Core Rates

Not-for-Profit

  • Up to 2000 Members
  • Unlimited Admins
  • Minimum annual licence cost: £256+VAT (for up to 160 members)
  • Maximum annual licence cost: £1280+VAT (for 800 or more members)
To see who we count as a member, see our Fair Usage Policy.
£1.60 +VAT per member, per annum

Commercial

  • Up to 2000 Members
  • Unlimited Admins
  • Minimum annual licence cost: £512+VAT (for up to 160 members)
  • Maximum annual licence cost: £2560+VAT (for 800 or more members)
To see who we count as a member, see our Fair Usage Policy.
£3.20 +VAT per member, per annum
Please contact us for pricing of organisations larger than 2000 members.

Optional Add-on Modules

As if the system wasn't already powerful enough, we also have a number of optional extras to further expand its capabilities! All modules are priced proportionately, per user, in line with your core myClubhouse licence.

Club Shop

This module allows you to create your own embedded club shop which you can use to sell anything. It supports the sale of physical and virtual (documents) items, allows you to track stock levels and sell items with multiple variants (e.g. by size and colour). You can offer multiple shipping options and it also supports multiple vendors. You can control who is allowed to view and purchase what products and can highlight promoted products and discounts.

  • Minimum annual licence cost: £64+VAT (for up to 160 members)
  • Maximum annual licence cost: £320+VAT (for 800 or more members)
40p +VAT per member, per annum

CMS Web Page Designer

The web page designer allows you to add your own content pages to your myClubhouse site. There is a fully WYSIWYG editor which allows you to easily embed images and video. You can control who is allowed to access each section of your site - so you could have a committee-only area, a members-only area and a public area. You can even target content at very specific sub-sections of your membership. It has a collaborative draft and publish workflow which allows administrators to work on pages together before publication onto the site.

  • Minimum annual licence cost: £64+VAT (for up to 160 members)
  • Maximum annual licence cost: £320+VAT (for 800 or more members)
40p +VAT per member, per annum

Token Payments

You can think of tokens like loyalty points. Each user maintains a balance of tokens. Tokens can be gifted to members in return for membership subscriptions or event sign-ups; or they can be sold in the shop (this requires the Club Shop module). Members can spend tokens on event sign-ups or in the shop. Some clubs use this feature to reward volunteers for their efforts. Others use it as a pre-pay system which reduces their reliance on cash. And, if you don't like the term "token", that's fine - you can use whatever term you like.

  • Minimum annual licence cost: £64+VAT (for up to 160 members)
  • Maximum annual licence cost: £320+VAT (for 800 or more members)
40p +VAT per member, per annum

Membership Subsets

This is an extremely powerful feature not, as far as we know(!), found in any other similar system. It allows you to arbitrarily divide up your membership, along whatever lines you like, and then create roles and permissions that apply only to individual subsets. So, for example, you could set it up so that Tennis Section administrators can only see the details of Tennis Section members. You can define as many subsets as you like and they can overlap.

  • Minimum annual licence cost: £160+VAT (for up to 160 members)
  • Maximum annual licence cost: £800+VAT (for 800 or more members)
£1 +VAT per member, per annum

Horse Riding

This module is particularly aimed at clubs focused on horse riding activities; especially Endurance Horse Riding. Members can enter the full details of their horses and assign riders to them. Each event can support the sign-up of horses and riders. You can upload ride results and analyse them to calculate awards. Horses can have their own membership categories and subscriptions.

  • Minimum annual licence cost: £160+VAT (for up to 160 members)
  • Maximum annual licence cost: £800+VAT (for 800 or more members)
£1 +VAT per member, per annum

Fair Usage Policy

We are committed to keeping myClubhouse affordable for clubs of all sizes and making sure that there are no unwelcome jumps in cost as you grow. This is why we charge on a per-member basis. However, it doesn't end there: we use our own sophisticated algorithm that ensures that member levels are counted fairly. Some people in the database will only be counted as fractions of a member or, in some cases, not counted at all. For example, people who only joined for a short trial or have been members for just part of the year; members who have been gifted free membership; people who were members in the past but are no longer. Each club's membership model is unique - contact us to discuss yours and we'll come up with a counting system which is fair to all parties.

Each year, your myClubhouse subscription is calculated based on your previous year's member count. For your first year with us, we are happy to go with your estimate of membership numbers. Each year we will supply you with a detailed breakdown of how we calculated your member count so that there is complete transparency.

Extras

Domain Hosting Options

You have a number of options with respect to URL (the address you type into the browser to access your site) you use to access your myClubhouse site.

Our Domains

The simplest option is to use one of our domains, at no extra cost. You can choose to have a sub-directory; for example: https://www.myclubhouse.co.uk/YourClub. Or, you can choose a sub-domain; for example: https://yourclub.myclubhouse.co.uk. We have a number of domains available to you, including: myclubhouse.co.uk, mysailing.club, mytriathlon.club, myrunners.club etc.

myclubhouse.co.uk
multisports.club
my-after-school.club
myathletics.club
mycanoe.club
myclassiccar.club
mycommunity.club
myfootie.club
mylawntennis.club
mymembers.club
mymultisports.club
myriding.club
myrunners.club
myrunners.site
myrunning.site
mysailing.club
mytri.club
mytriathlon.club

Your Domain

For a more seamless user experience, you may want to use your own domain; for example: https://www.yourclub.co.uk. If you have an existing web site that you wish to keep, you can host myClubhouse within a sub-domain, whilst keeping your existing site where it is; for example: https://myclubhouse.yourclub.co.uk or https://members.yourclub.co.uk, or even https://my.yourclub.co.uk.

SSL Certificate

Note that, when using your domain, there will be an extra charge to cover the cost of the SSL certificate. The certificate is required to ensure that all communications with myClubhouse are encrypted and secure. You can purchase your own certificate if you wish, or we can do this for you. If you would like us to source the certificate for you, the cost will be £25+VAT per annum.

Excess Storage / Disk Space

No charge for up to and including 250MB total disk space. If you would like excess storage over and above 250MB total disk space, the cost will be £75+VAT per annum per 1000MB.

Referrals

Get myClubhouse free forever!

With our unique referral deal, you can earn credit towards your own licence when you refer other clubs to myClubhouse.

  • Refer other clubs or societies to myClubhouse and get a reward credited against your own club's licence fee.
  • Your club receives the credit every time the referred club renews with us.
  • The bigger the referred club, the bigger the reward (8% of the referred club's licence fee).
  • Credits are cumulative so, the more clubs you refer, the bigger the discount; right up to 100% off!
  • Your credit will be applied to your licence renewal that immediately follows the referred club's licence payment.