League and Team Manager

The League and Team Manager page is only available to organization officials and is suitable for sports clubs competing in competitions. Officials (e.g. Team Captains) can set up the team types, teams, divisions and seasons for their club, then enter their fixtures, select the teams and record their match results. The match results are automatically available to view in the public area of the site so that other club members and interested parties can follow your team's progress.

Management Page Format

Each of the pages in the League and Team Management section is similar in format. It has three sections, accessible by links across the top of the page:

  1. Search
  2. Search Results
  3. Editor

Search

The search section will allow you to quickly find an existing item you are looking for.

Example:

In the Team Type Management Page, click on the Search for Team Type link; you are presented with the Search box. Enter your search term (e.g. "ladies") and click the Search button. You will be taken to the Search Results section where all existing Team Types matching your search ("ladies") will be displayed. Click the Search for Team Type link again; you return to the Search box. This time click the Show All button; you will be taken to the Search Results section with no filtering, so all existing Team Types will be displayed.

Search Results

Here all the items matching your search criteria are displayed in a table. If you did not specify any search criteria or if you clicked the Show All button, all the items from the database will be displayed. If there are more than ten results, they will be displayed on multiple pages. You can click the column headings to sort the table.

Deleting Items

To delete an item from the database, select the appropriate checkbox from the Delete column, then click the Delete Selected link which appears to the right above the table. If possible your item will be deleted and this will be confirmed by a message on the screen. It is not always possible to delete an item if it is being used by other parts of the database.

Editing Existing Items

To edit an existing item, click the Edit link within the table. You will be taken to the Editor section.

Editor

In the editor you can add a new item or edit an existing item. To add a new item, click the Add New link at the top of the page; the Editor will appear with a clean form. To edit an existing item, find the item in the Search Results table and click on the Edit link; the Editor will appear with the current item details completed.

When you have finished completing the item details click Save to save the item. You will be taken back to the Search Results section and your new item details will appear in the table. To return to the table without saving changes, click the Cancel button.

Back to Top

Links to Management Pages

The links to the League and Team Management Pages are categorized under the following sections:

  1. Setting Up
  2. Team Details
  3. Fixtures and Results

Setting Up

When setting up for the first time you should use the following:

  • Add or Edit Team Types
    e.g. "Ladies' Doubles 2-Pair League". You will only need to do this the first time you set up your team if no other teams of the same type have already been set up.
  • Add or Edit Teams
    e.g. "Men's 3rd Team". You will only need to do this the first time you set up your team.
  • Add or Edit Divisions
    e.g. "Surrey East Division M". You will only need to do this when your team is placed in a division that has not yet been set up by someone in your club.
  • Add or Edit Seasons
    e.g. "Summer 2007". Do this at the beginning of each season, if not already set up by another team captain.
  • Add or Edit Score Units
    e.g. "Rubbers, Sets & Games". This should only need to be set up once per club.

Team Details

  • Add or Edit Team Details
    Team Captains must do this at the beginning of each season to identify their team's current league division and other details.

Fixtures and Results

Back to Top

Management Pages

Team Type Management

The only criteria to enter here is the name of the team type. Is it a men's, ladies' or mixed team? Is it a league team or a knockout etc.

Examples

  • Mixed Doubles 2-Pair League [tennis]
  • U18s Sunday League [football]

Back to Top

Teams Management

Use this to add a new team if not already set up by your club. Please always check the existing teams in the Team Search Results table to make sure your team is not already there. If you are sure you need to add a new team click the Add New Team link.

Enter the Team Name (e.g. Men's 3rd Team) and then select the Team Type from the drop-down box (e.g. Men's Doubles 2-Pair League).

N.B. If the correct team type does not appear in the drop-down box you will need to go back the Team Type Management page to set it up.

Back to Top

Division Management

You will only need to set up a new division, if your team is placed in a division that is not in the list.

Click Add New Division link and you will be taken to the Editor.

Division Character

If your divisions are categorized by numbers or alphabetic characters, enter your character or number in the box.

Region

If your divisions are divided into East and West regions e.g. Surrey East or Surrey West, select your region (East of West) from the drop-down box.

Division Name

Enter the proper name for your division e.g. Surrey East Division M.

Back to Top

League Season Management

At the beginning of each new competing season, someone from your club will need to set up the Season. Please check whether this has been done by searching for the season in the Results table.

If you have more than one season per year, e.g. Summer and Winter, you will need to specify if it is a summer season by checking the box. Otherwise, just the year will do. A typical season name would be "Winter 2006-2007".

Back to Top

Score Units Management

The score units depend on how you wish to record the scores for your particular sport and competition. There is only one set of score units per club and this should only need to be set up once.

Here you set up the Units in which you wish to record your match results. E.g. in a tennis league you might set up Rubbers, Sets and Games; in a football league you might set up Goals or Points.

The Rank sets how important a Unit is with the lowest number being the most important e.g. in tennis the rubbers count for more than the sets which in turn count for more than the games so you would rank the rubbers with the lowest number, 10 say, then sets would be ranked 20 and games 30.
N.B. It is good practice to use multiples of 10 for your ranks in case you need to insert a new Unit in between two others e.g. to rank a unit above 20 but below 10 use 15.

The score units will be used to record your match results.

Back to Top

Team Details Management

At the beginning of each season, the team captain should set up the Team Details. This involves matching up the team with the season, division and captain. This information must be set up before the match results can be entered. The information will appear in the Match Results Page available in the public area of myClubhouse site for all to see.

Team

Select your team from the drop-down. If it is not there you can select "< Add New ...>" and you will be taken to the Teams Management page to add your team to the list.

Season

Select your season from the drop-down. If it is not there you can select "< Add New ...>" and you will be taken to the Season Management page to add your season to the list.

Division

All available divisions appear in the list. If your division is not there, select "<Add New ...>" and you will be taken to the Division Management page to add your division to the list.

Captain

You can select anyone from the database to be the team captain. The list will contain all members past and present, in case you are entering results from past seasons.

Back to Top

Match Fixtures and Results

For each fixture or match, the team captain should enter the details, select the team and record the results.

In the "Add Match Result" select your team from the drop-down list. You must have set up your Team Details for the current season (if you have not already down this, select "<Add New ...>" and you will be taken to the Team Details Editor page).

In the Opposition box enter the team name of the opposing side.

Select a location; Home, Away or Neutral.

Meet Instructions: Details of where to meet, which kit to bring etc.

Notes: Anything else the team or supporters may need to know.

Players: Use the Team Selector to pick your team, email them and record availability. Or if you prefer, just enter the names of your team players in the box. Click here for help on the Team Selector tool.

Results: If the match is yet to be played, select No Result Yet. If the match has been played select Played; the results table will become enabled and you should enter the score units won and lost. The system will then automatically work out if your result was a Win, Loss or Draw. In the event of a Walk-Over select either Won by Walk-Over or Lost by Walk-Over; the results table will update itself when you click "Save".

Back to Top

Can I Try Before I Buy?

Yes! There are two ways:

Try our online sandbox

A fully-functional version of myClubhouse with fictitious data for a club named Sandbox Club.

Free Trial Offer

Register your interest and then complete a Free Trial Application Form for your club. We will personally set you up with your own fully-functional copy of myClubhouse and if you have an existing membership database, we can convert it to our secure SQL Server database system for a small fee.