Email Distribution List Manager

The Email Distribution List Manager is a powerful tool to create dynamic, self-updating, distribution lists based on various member criteria. All criteria and options are checked when the email is sent, therefore when a member's circumstances or email addresses change, the list will instantly reflect the latest data when used. The lists are automatically available for use by any organization official with the Send An Email facility.

You never need worry about members that have opted-out of email distribution lists. You can select all the members you require for your list and only at the time of sending the email will the opt-out recipients be filtered from the list. Therefore, if at any stage a member decides to opt-out or opt-in, the correct filtering will always take place at the time of sending.

If two email address are available for a member, both will appear in the list. If a member does not want this, he should remove one address from the database by logging-in and clicking My Personal Details.

If an email address is shared by more than one member in the list, only one email will be sent to that address as duplicates are always filtered out at the time of sending.

To Create an Email Distribution List:

On the Welcome Page Menu, click Email Distribution List Manager from the Club Officials panel. You will be taken to the User Selection Queries Page. User Selection Queries are extremely detailed searches of the database and can be saved and marked as Email Distribution Lists.

Follow the instructions for creating a User Selection Query and ensure that is marked for use as an Email Distribution List. All User Selection Queries from the table that are marked as Email Lists will appear for selection in the Send An Email wizard.

Can I Try Before I Buy?

Yes! There are two ways:

Try our online sandbox

A fully-functional version of myClubhouse with fictitious data for a club named Sandbox Club.

Free Trial Offer

Register your interest and then complete a Free Trial Application Form for your club. We will personally set you up with your own fully-functional copy of myClubhouse and if you have an existing membership database, we can convert it to our secure SQL Server database system for a small fee.