Edit Club Settings

Administrators must set up their club's details before the site is promoted. This is general information about the club to customize the site. The details can be edited by administrators at any time.

An administrator must login to myClubhouse and click Edit Club Settings in the Club Settings section of the Club Administration panel to be taken to the Club Settings page.

General Details
Subscription Details
Other Options

General Details

The details to be completed are:

Club Name:

Enter the full name of your club.

Club Administrators can now change all three of the images displayed in the header, and the websites they point to when clicked. On the Home page click Edit General Club Settings under Edit Club Settings in the Club Administration panel.

myClubhouse Logo

The default image to be displayed in the top left of your header is myClubhouse logo.

Your Club Logo

The top right corner is generally where you would insert your clubs logo. There is a generic logo image installed by default.

Club Details Image

The default image displays a link to www.MyClubhouse.co.uk. You may wish to replace this image with an image displaying your clubs contact details or perhaps the logo of a club sponsor.

Change Images

To change any of the images above, click on the image in the form and the Logo Selector appears as a pop-up browser window. The images already installed in the Logos area of your site are displayed here as thumbnails. Some alternative generic images have been installed by default. To select any of the images available, first click on the image, then click the Select link above; the Logo Selector window will close and your new image will be displayed on the site immediately.

If you wish to upload a new image, please click Choose File on the Logo Selector window and then browse to the file on your computer. Click Upload to use it, the Logo Selector will close and it will be used immediately.

Please note: The maximum file size for uploading is 1024KB. Please make sure your image is under this limit or you will receive and error message. If your image is more than 80 pixels in height it will be reduced proportionally to fit the site header. There is no limit to image width and the site will expand to accommodate wider images but it is recommended that the total width of your three header images does not exceed 800 pixels to maintain the best site appearance and readability.

Change Image Click Destinations

If you hover your mouse over myClubhouse Logo (or top left) image, it says Home and clicking on it will always take you back to the Home page of myClubhouse for your club.

If you hover your mouse over Your Club Logo (or top right image) it says Clubs Main Website (new window/tab). The standard setting is to direct this to your clubs main website, if it has one. You should enter your desired destination URL (starting with http) in the allocated box. When a user clicks on the top right image this destination will appear in a new browser window/tab.

Similarly if you hover your mouse over the middle header image, it says Alternative Website (new window/tab). By default the destination is www.MyClubhouse.co.uk but you can change this using the Club Details Image Click Destination.

 

Club Website Address:

If your club already has a website, enter the address here. If not, enter the address of myClubhouse for your club. The address must be a full URL starting "http://" etc.

Webshop Address:

If your club has an online fundraising webshop or any other site you wish to promote, enter the full URL, beginning "http://", here. Setting this up will allow you add a tagline to the end of all emails sent from the site to promote the webshop or other site.

Club Email Address:

Enter the main email address used by your club to receive general enquires.

Club Email Name:

When you send emails from the site, this name will appear in the "From" field of the email. Usually this will be the full name of your club but you may wish to abbreviate, use initials, etc.

Type of Organization:

What you enter here will appear in appropriate text throughout the site. If you are a sports club then simply enter "club", you would not need to specify the club type e.g. "tennis club" is not necessary. Other examples: "charity", "gym", "company" etc.

User Type:

Enter the type of user to be on the database e.g. "member", "employee", "customer" etc. What you enter here will appear in appropriate text throughout the site.

Collective name for Users:

Enter the plural of the User Type entered above, this term will be used to customize text throughout the site.

Subscription Type:

Enter the type of subscription open to your users e.g. "membership", "employment" etc.

Club Officials:

Enter the title for a club official or staff member e.g. "official", "officer", "committee member", "staff member", "administrator" etc.

Collective Name for Officials:

Enter the plural of the term entered above e.g. "officials", "officers", "committee", "staff", "administrators" etc.

Title of Main Administrator:

Enter your club's main general administrator e.g. "Secretary".

Maximum Age for Juniors:

Enter the age up to and including which a member can be a junior. E.g. If adult/student membership starts at age 16 then enter "15". Members of this age and below will require a Parental Consent Form to be completed.

Is Date of Birth always required upon registration?:

By default members are asked to provide their DOB upon registration for membership categories that have age limits. If you wish your members to enter their DOB upon registration regardless of membership category then select "Yes", the default is "No".

Is Home Address always required upon registration?:

Set whether it is compulsory for members to enter their home address upon registration. If you select "No" they will still have the opportunity to enter it on a voluntary basis.

Scroll to the bottom of the page and click 'Save'. A message will appear at the top of the page "Details saved successfully". If you do not receive a success message, you may have entered an invalid answer or omitted to complete a compulsory field. Please scroll through your answers for validation messages, correct and save again.

Back to Top

Subscription Details

The details to be completed are:

Season Start Date:

The day each year upon which the new season starts and subscriptions are due. If you don't have a fixed season e.g. you run a gym where members pay for a year starting on any date, please nominate a date anyway e.g. you might enter the beginning of your financial year or 1st January.

Early Payment Discount Deadline:

Some clubs like to offer a discount to members paying promptly. If your club does, enter the deadline to qualify for a discount each season. If this does not apply, please leave the date blank by selecting "--" "---".

Are You VAT Registered?:

Select Yes only if your club is registered for VAT or your country's appropriate sales tax.

VAT Registration Number:

If you are VAT registered you must supply your VAT Registration Number.

Accept PayPal?:

If you select Yes, members will have option to pay subscriptions online with PayPal. You may add a surcharge for this*.

PayPal Merchant Email Address:

Defines the PayPal account to receive online payments*.

Membership Requires Approval?:

If you select Yes, the member will not be able to pay online until the Dates and Costs email has been sent. If you select No, the member will be able to register and pay immediately using the default subscription costs for his/her selected membership category.

VAT Code for Surcharges:

Surcharges may be applied to subscriptions paid by PayPal to cover your merchant fees. If registered for VAT or Tax you must apply VAT or Tax to your surcharges*. Please select the appropriate rate**. If not registered please select "Not Registered" or leave blank.

Cheques Payable To:

For members paying by cheque enter to whom cheques should be made payable e.g. "Sandbox Club".

Scroll to the bottom of the page and click 'Save'. A message will appear at the top of the page "Details saved successfully". If you do not receive a success message, you may have entered an invalid answer or omitted to complete a compulsory field. Please scroll through your answers for validation messages, correct, and save again.

* Please see our Online Payments page for detailed instructions on setting up your club to receive online payments.

** Please see our VAT Rate Management page for detailed instructions on setting up VAT rates.

Back to Top

Other Options

The details to be completed are:

Show League/Team Manager and League Results :

This would normally apply to sport clubs. If your club is not a sports club or does not participate in any leagues or competitions against other clubs you should select "No" and these areas of the site will not be shown on the Welcome Page Menu.

Why Register?:

This text will appear on the Login Page in the panel entitled "Not a member yet?". Here you can enter anything you like to encourage visitors to register on your site.

Scroll to the bottom of the page and click 'Save'. A message will appear at the top of the page "Details saved successfully". If you do not receive a success message, you may have entered an invalid answer or omitted to complete a compulsory field. Please scroll through your answers for validation messages, correct, and save again.

Back to Top

Can I Try Before I Buy?

Yes! There are two ways:

Try our online sandbox

A fully-functional version of myClubhouse with fictitious data for a club named Sandbox Club.

Free Trial Offer

Register your interest and then complete a Free Trial Application Form for your club. We will personally set you up with your own fully-functional copy of myClubhouse and if you have an existing membership database, we can convert it to our secure SQL Server database system for a small fee.